AI-Powered Tools
Intelligence built into every part of your workflow
Your own inbox address
Every account gets unique agreements and maintenance inbox addresses. Forward signed agreements and documents from Gmail or Outlook — AI processes them, then Suggest next steps classifies the email and deep-links into bond, compliance, arrears, or maintenance.
TenancyIQ Assistant
Ask plain-English questions about notices, rent rules, and Healthy Homes — then tap action chips to open the right screen (notice generator, bond, arrears, market rent, and more). Answers reflect the Residential Tenancies Act; verify critical decisions. Not legal advice.
AI Agreement Extraction
Upload a signed tenancy agreement (PDF or photo), or forward it to your TenancyIQ inbox. AI extracts tenant names, rent, bond, dates, property address, and special conditions — creating your full tenancy record in under 60 seconds.
Compliance radar
Right after extraction, a live tenancy safety check flags missing fields, bond over the 4-week cap, Healthy Homes gaps, and whether a rent increase window may be open — with plain-English fix hints before you confirm.
AI inspection photo drafts
During an inspection, upload room photos and draft condition notes with AI. Review and edit before you save — then generate a professional PDF report for your records or the tenant.
AI notice drafts
One tap drafts the form fields or friendly reminder text for arrears, fixed-term end, rent increase, and other Notice Wizard types — NZ-aware wording you review before generating the PDF or emailing.
AI maintenance photo triage
Snap a leak or damage photo when logging maintenance. AI suggests priority, likely trade, questions to ask the tenant, and a draft reply — you review before saving the request.
Rent increase advisor
On Market rent, see whether the 12-month window is open, a bond-market guide amount, and a deep link to draft a rent increase notice with the new rent prefilled.
Letting & applicants
Publish, run viewings, and shortlist applicants without a separate letting tool
Public listing page
Publish a shareable property page for Trade Me and Facebook — photos, rent, and key details. Prospects register for a viewing or apply from the same page, with a suggested listing blurb you can copy.
Viewing registration
Create open-home times, share your public page, and collect registrations. Listed slots confirm automatically; preferred-time requests land in your Viewings inbox to confirm into a viewing. Attendance, cancel/reschedule, and invite to apply when you’re ready.
Online tenant applications
Share a property-specific application link when you advertise — or continue from a confirmed viewing. Applicants complete a structured NZ form online; you review submissions on the Applications tab with affordability hints against your asking rent.
Online reference requests
Email previous landlords or employers a secure magic link to complete a reference online — no TenancyIQ login required for referees. Responses attach to the applicant record for your review.
Reference checks
Record reference outcomes in-app with a guided wizard — structured questions, pass/conditional/fail outcomes, and notes alongside online reference responses.
NZ credit bureau
Centrix credit checks
Run a landlord-paid Centrix tenancy report on consented applicants — or start a check without a monthly plan. Adverse file, court fines, Tenancy Tribunal add-on, and NZTA licence check when a licence is on the form. Results stay on the applicant record; send them a copy on request.
Compliance & Legal
Stay on the right side of NZ tenancy law without the guesswork
Compliance Dashboard
See your full compliance status at a glance. TenancyIQ tracks your RTA obligations, flags gaps, and shows you exactly what needs attention across all your properties.
Healthy Homes Passport
Track the five MBIE Healthy homes standards (heating, insulation, ventilation, moisture and drainage, draught stopping) plus smoke alarms as a separate requirement — evidence ready when you need it.
Notice Wizard
Generate compliant PDF notices in seconds, pre-filled from your tenancy record — or draft reason and notes with AI in one tap: 90-day and 42-day termination, rent increase, 14-day breach, entry for inspection, and entry for repair/maintenance.
Bond Management
Track the full bond lifecycle from collection to refund — checklist, lodgement deadline alerts, receipts, and reference numbers. Lodge and manage bonds as connected property management software with Tenancy Services: RealMe setup, landlord registration, online lodgement, status sync, plus refund, top-up, and change-of-tenant/landlord requests from your tenancy record.
Insurance tracking
Record property insurance policies per address — provider, policy number, cover type, excess, and expiry. Supports the RTA requirement to disclose insurance details (including excess) to tenants.
Rent & disputes
Structured workflows when rent falls behind
Rent arrears workflow
A dedicated arrears page lists overdue tenancies with a three-stage escalation path: friendly reminder, 14-day notice to remedy (linked to Notice Wizard), and tribunal-ready status with dates and amounts from your rent ledger.
Tribunal evidence packs
Generate a bundled PDF evidence pack for rent arrears or general disputes — choose what to include (ledger, notices, correspondence, maintenance) from your tenancy record.
Financial Tools
Track every dollar across your property portfolio
Full Rent Ledger
A complete record of every rent transaction across your properties. Record, edit, and manage payments inline. Always know what's paid, what's outstanding, and where you stand.
MBIE Market Rent
Compare your asking or current rent to official Tenancy Services market rent statistics for the property’s area, bedrooms, and dwelling type — median, quartiles, and a simple above/at/below band. Not a valuation.
Portfolio money picture
Your dashboard rolls up portfolio equity, LVR, and weekly cashflow across properties. Rent comes from tenancy records; add estimated value, loan balance, and weekly costs per property — or apply suggestions from linked bank accounts where available. A snapshot for self-managing landlords, not a valuation or financial advice tool.
Expense Tracking
Log expenses with IRD IR3R–aligned categories (rates, interest, repairs, body corporate, depreciation, and more) per property. Optional receipt upload.
Mileage Claims
Track travel to and from rental properties for IRD deductions. Log distance, purpose, and vehicle details. Amount auto-calculated at the current IRD rate ($0.99/km for 2024/25 Tier 1).
Profit & Loss Reports
Generate an IRD-oriented rental tax summary PDF for any NZ financial year (April–March): income by property, expenses by category, itemised expenses, property-by-property breakdown, and monthly tables.
Import from myRent
Moving from myRent? Upload your Expense and Income report PDF to pull rent payments and deductible expenses into TenancyIQ — mapped to IRD-aligned categories. Choose aggregated totals or line-by-line detail.
Bank feeds & statement import
Upload bank statement CSV or PDF files — AI categorizes transactions, matches rent to tenancies, and flags property expenses. Live NZ bank feeds are in a limited beta: connect your account, sync automatically, and review matches in the same workflow. Request beta access from Bank Feeds in the app.
Property Management
Everything you need to run your rentals day-to-day
Tenancy Dashboard
Your home screen after login — portfolio-wide: every property, rent alerts, portfolio equity and LVR, quick actions, and recent activity in one place. It's the big picture and your launchpad; open a property when you need depth.
Property Health Check
Per property (on each property's page): a triage checklist for that address alone — arrears, bond, Healthy Homes gaps, insurance, maintenance, and key dates — plus a prioritised “fix next” list. Optional compact summary cards on your home dashboard when you have a few properties.
Inspection Reports
Room-by-room inspection checklists with photo uploads. Draft condition notes from photos with AI, then edit before you save. Generate professional PDF reports to share with tenants or keep on file.
Maintenance Tracking
Log maintenance requests with photos, triage urgency and trade with AI, assign contractors, attach invoices, and track status from reported to resolved.
Document Storage
Upload and organize tenancy agreements, inspection reports, correspondence, and other documents per property. Everything in one secure, searchable location.
Digital Signatures
Send tenancy agreements and other property PDFs for electronic signing. You sign first as landlord, then each tenant in order. TenancyIQ appends a signature page when needed and stores the countersigned PDF in Documents.
Create Agreement
Build a residential tenancy agreement draft in TenancyIQ — property, tenant, rent, bond, pets policy, Healthy Homes acknowledgements, and insurance disclosure sections. Save to Documents and send for digital signing.
Tenancy renewals
When a fixed term ends, renew with one click from the tenancy record or use the Fixed-term renewals page to see upcoming expiries across your portfolio. The new tenancy inherits details — update rent or terms as needed.
Automated Reminders
Email alerts for upcoming inspections, rent due dates, and compliance expiry deadlines. Dashboard flags issues at a glance so nothing slips through.
Tenant Portal
Tenants sign in with a secure email link (no TenancyIQ account required). They can view landlord-shared documents, submit maintenance requests, request pet consent, and message you — you control what's shared per tenancy. Included on Starter and above.
Pet Rules Engine
Record mid-tenancy pet consent requests, respond in writing within 21 days, attach reasonable conditions or a pet bond (up to two weeks’ rent), and lodge the pet bond with Tenancy Services alongside the general bond.
Exports & Reporting
Get your data out in the format you need
CSV & PDF Exports
Export properties, tenancies, rent payments, maintenance, inspections, compliance, and expenses to CSV. Generate PDF reports for tenancy summaries, compliance snapshots, and profit & loss statements.
Your AI tenancy assistant — with clear limits
Answers grounded in NZ tenancy law, based on your actual tenancy data — not generic advice. Ask about notice periods, Healthy Homes, or rent increase rules. The Assistant is designed to reflect the Residential Tenancies Act and current NZ guidance — so you get a fast first answer, then you verify dates and specifics in your own agreement.
Accuracy & responsibility
- AI can misread edge cases — always check critical steps (dates, names, grounds).
- Not legal advice; use a lawyer or Tenancy Services for disputes or unusual situations.
- Human oversight: you confirm every extraction and notice before anything is sent or filed.
In many cases landlords use a 90-day notice when ending after a fixed term — but the exact form and timing depend on your agreement and grounds.
Double-check against your tenancy type and current RTA rules; I can pre-fill a draft notice for you to review.
You'll typically need evidence for each standard — e.g. heating calculator results, insulation statements, ventilation specs, moisture barriers, draught proofing, and working smoke alarms.
TenancyIQ helps you track each standard per property; upload certificates and photos so everything stays in one place.
~60 seconds · No credit card · Review AI output before you rely on it
All of these problems have one root cause: tenancy details living in too many places.
Sound familiar?
Common landlord admin pain points, solved in one platform.
These are the problems NZ landlords tell us about. TenancyIQ solves every one of them.
"I spent an hour typing tenant details into three different systems"
Upload once; we do the rest.Upload your agreement once. TenancyIQ extracts 12+ fields and creates your entire tenancy record — tenant names, rent, bond, dates, address — in under 60 seconds.
"I got a notice period wrong and it cost me at the Tribunal"
Notices are always compliant — you just review and send.Every notice is pre-filled with the correct names, dates, and legal wording from your tenancy record. You review it before anything is sent — and it's always compliant.
"I'm not sure if my property meets Healthy Homes Standards"
See your Healthy Homes status at a glance.TenancyIQ tracks the five MBIE Healthy homes standards plus smoke alarms (six compliance areas in the app — smoke alarms are a separate legal requirement from the five HHS). You can see your status at a glance and get alerted before anything expires.
"I had to Google a tenancy law question at 10pm on a Sunday"
Get RTA-based answers 24/7 — no waiting for office hours.The TenancyIQ Assistant is available 24/7 and answers your questions based on the Residential Tenancies Act. No waiting for office hours or paying for legal advice.
"I lost track of a maintenance request and the tenant escalated it"
One place for every request — nothing gets lost.Log requests with photos, assign contractors, attach invoices, and track status — all in one place. Nothing falls through the cracks.
"I forgot to lodge the bond and only realised when the tenancy ended"
Bond lifecycle tracked with a step-by-step NZ checklist.TenancyIQ tracks the full bond lifecycle — collection, lodgement deadline, reference number, receipt — with a step-by-step NZ checklist so nothing gets missed.
What TenancyIQ does for you every day after setup
Once your agreement is confirmed, TenancyIQ works quietly in the background to keep everything on track.
Automated reminders
Email alerts for upcoming inspections, rent due dates, and compliance expiry. Dashboard flags issues at a glance.
Rent tracking
A complete ledger of every payment across your properties. Know exactly what's paid, what's due, and what's overdue.
Instant notices
Generate legally-compliant notices with a few clicks. Names, dates, and amounts are pre-filled from your tenancy record.
Inspection reports
Room-by-room checklists with photos. Generate a professional PDF report to share with your tenant or keep on file.
Expense tracking
Log maintenance costs, insurance, rates, and other expenses by property. Export to CSV at tax time.
Tenancy renewals
When a fixed term ends, renew with one click. The new tenancy inherits all details — no retyping required.
Grounded in NZ tenancy law
TenancyIQ's notice templates, deadlines, and compliance checks are built around the Residential Tenancies Act 1986 and its amendments — including the Healthy Homes Guarantee Act 2017 and the Residential Tenancies Amendment Act 2020. The platform is regularly reviewed to reflect current legislation.
- Notice periods (s51, s55, s66)
- Rent increase rules (s24)
- Bond requirements (s19)
- Healthy Homes Standards
TenancyIQ is a compliance tool, not a substitute for legal advice.
Ready to simplify your property management?
Join NZ landlords who've stopped guessing and started knowing. 30-day free trial — no credit card required.